In an article published by The Bottom Line, an official publication of The State Bar of California, Robert Brownstone reviews key ethical and legal duties that arise from protecting the confidential information of various entities, including clients, adverse entities imposed by protective order and/or non-disclosure agreement, and your firm itself.
Brownstone recommends a number of measures that may help any law firm protect individuals' private information, which includes addresses, social security numbers and other information. He reviews key state, national, and international legal protections that apply to personally identifiable information and outlines the broad ethical duties owed to all entities, including clients.
Brownstone suggests that a three-pronged approach to delivering an effective Information Technology (IT) framework may help law firms safeguard against security breaches: the administration of well-though-out policies; education of all employees; and technology solutions. The technology issues that Brownstone specifically addresses include:
- Perimeter protection
- Physical security
- Encryption of Data
- Central v. local storage
- Electronic redaction
- Safe internet access locations
- Viruses, worms and malware
- Password protection
- Proper disposal of electronic data
Read the entire article here.