The IRS has announced a voluntary correction program (the "Program") that employers can use to correct underwithholding of certain taxes incurred from the exercise in 2006 of "backdated options." The employer may pay the underwithheld federal taxes (described below) and the additional income and employment taxes on those tax payments (the additional tax payments are commonly referred to as a "gross-up") on behalf of the employees affected. If the employer completes the Program, then the employee and the employer are relieved of any penalties the IRS might impose for underwithholding of these taxes. Further, if the W-2 issued to the employee did not already reflect the effect of these taxes, then the employer also will not need to issue a corrected W-2. Participation in the Program does not reduce the amount of any tax owed.
Employers must report any gross-up payments as additional income received by the employee in 2007, and must timely withhold and remit an additional amount to the IRS (and any applicable state tax authority) in satisfaction of the tax withholding obligation with respect to the gross-up payments.
Some unexercised "backdated options" are eligible for remedial upward adjustment of their exercise price to make them no longer subject to the additional taxes imposed by Section 409A. Such amendments must be made by December 31, 2007. If not timely amended, then these options will remain subject to the additional taxes imposed by Section 409A and the employer will be required to timely withhold these taxes and comply with the W-2 reporting requirements. It is unlikely that the IRS will extend the Program to apply to exercises in 2007 or later years.
For further information, please contact:
Scott P. Spector, Partner, Corporate Group
Blake W. Martell, Partner, Corporate Group
Tahir J. Naim, Associate, Corporate Group
This update is intended by Fenwick & West LLP to summarize recent developments in the law. It is not intended, and should not be regarded, as legal advice. Readers who have particular questions about these issues should seek advice of counsel.
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